Optimise your early learning centre operations with Passtab visitor management

Our module for pre-school environments manages visitor activities and child drop-off/pick-up processes. Our tools, such as private Quickpins for children, emergency checklists and live WWCC validation, maximise child safety and compliance.

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Streamline child sign-in for efficient drop-off and pick-up periods

Embed child safety and streamline your workflows with Passtab’s module specifically designed for early learning centres and kindergartens.

  • Log children’s arrival time and the time they leave
  • Sign children in and out using a private Quickpin that is controlled by the centre
  • Capture parents’/guardians’ agreement to your terms of entry
  • Communicate with parents/guardians through the platform, e.g., more nappies needed, to optimise the operation of your centre

Additionally, if your centre is attached to a school, you can choose to keep your data separate or to combine it with your school data according to your reporting requirements and emergency management processes.

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Sign in volunteers/visitors and oversee their credentials and activity on site

Consolidate your visitor/volunteer management with your child sign-in processes and reduce your administrative load. Passtab ensures you’re confident in your centre’s safety and compliance:

  • Sign in and log visitors/volunteers time on-site
  • Validate working with children checks on the spot
  • Capture agreement to your terms of entry
  • Oversee activity on-site in real time through the dashboard
  • View visitors’/volunteers’ credentials, including name, visitor/volunteer type, sign-in and sign-out timestamps, and the reason for their visit
  • Access interactive emergency checklists and other reports
  • Issue centre/kindergarten-branded visitor’s badges on entry, and more

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Be confident in the validity of visitors’ Working with Children Checks

Ensure all centre visitors and volunteers are cleared to work with or near children with our live validation tool. Passtab allows you to confirm all visitors, contractors and volunteers have a valid Working with Children Check before permitting entry.

The tool validates WWCCs and Blue Cards, depending on your state.* Operate with peace of mind that your school is meeting its child protection duties, ensuring valid Working With Children Checks are held by all visitors and workers as required.

*Please discuss availability in your region.

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Create profiles to simplify sign-in for your regular visitors and volunteers

Prioritise efficiency by creating profiles for your regular visitors and volunteers. Customise the information you collect according to the types of visitors and volunteers you receive.

Our adaptive software allows you to collect different information for contractors, volunteers, casual staff and parents, for example. Select from our extensive options for adept customisation.

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Manage permissions for child collection using our private Quickpins

Maximise the safety of your centre with our private Quickpins for sign in/out. Passtab allows you to manage parent/guardian permissions for child collection, including granting and revoking collection rights, and gives you real-time visibility of which pre-approved adult/s have collected children.

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Introduce digital ID tools, such as QR codes and tap cards, for regular visitors and volunteers

Streamline sign-in for regular visitors and volunteers using a range of digital tools. Visitors and volunteers can be issued with unique QR codes or set their own QuickPINs that connect to their profiles.

You can also set-up Passtab to integrate with existing security passes and cards with barcodes.

  • QR codes: Allocate regular visitors and/or volunteers a numeric or alphabetical PIN to a QR code to enable it to be used to scan in and out of your school
  • RFID electromagnetic tap cards: Use your security door system security passes or printer tokens to tap in and out of your school
  • QuickPINs: Issue visitors and/or volunteers with a short numeric or alphabetical PIN to sign in and out
  • Barcodes: Scan barcodes on existing cards to sign in and out. Passtab can recognise most existing barcodes

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Verify the identity of your visitors and volunteers with facial detection

Passtab provides a range of options for you to verify the identity of your visitors and/or volunteers.

Institute facial detection at sign-in to record a photograph of your visitors and or/volunteers. This photo can be saved to a visitor’s profile or requested at each visit.

The Passtab camera ensures photos are captured correctly for your records, that faces are clearly in frame, visible, well-lit and correctly positioned.

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Capture ID cards against visitor/volunteer profiles as an additional check

Store an image of your volunteers’ and visitors’ ID at the point of sign-in. Capture an image of a licence or an ID card and record them within your volunteer and/or visitor profiles.

We take data privacy seriously. Passtab is proud of its premium level data privacy and security.


Issue a centre-branded visitor badge on entry

Passtab can print centre-branded visitor passes on-demand as part of your sign-in process. Select from custom-designed badges or a range of visitor lanyards.

Create the content and layout according to your centre’s needs with the option of including visitors’ photos or photo IDs.

The Passtab visitor badge printer can also be used to print children’s passes, supporting your drop-off and pick-up processes.

Streamline your centre’s emergency management and incident procedures

Respond to critical issues on-site more effectively with our interactive digital checklists. Access an up-to-the-minute list of everyone on-site to ensure the safety of all visitors, volunteers, staff and children during emergencies and other incidents.

  • Checklists detail all children, staff, visitors and volunteers who have (been) signed in and out using Passtab
  • Authorised staff can access checklists on any device connected to the internet
  • Checklists allow you to highlight and check off each person as they’re accounted for
  • Checklists can be simultaneously accessed by multiple staff for wider coverage

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Ensure your centre is COVID-19 safe

Optimise the health and safety of your centre with our COVID-19 management features.

Passtab makes it easy for your school to adapt to changeable environment of the pandemic. Our detailed reporting ensures your compliance with government regulations is easily achievable.

Passtab has the capacity to capture diverse information, as required.

  • Instigate contactless sign-in
  • Record body temperatures as part of your entry requirements
  • Collect visitors’ contact details to notify them in the event of incidents of COVID-19 exposure
  • Record visitors’ agreement to your COVID-19 terms of entry
  • Alert key staff if information supplied at sign-in does not comply with your centre’s entry requirements
  • Access reports on on-site visitors within specific date and time stamps

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